Admin Officer

About the role

Responsible for managing the day-to-day administrative and facilities operations of the Cebu office. The role ensures efficient office services, proper asset and records management, vendor coordination, regulatory compliance, and a safe, functional, and productive workplace.

Key responsibilities

• Manage daily office administration, including records, filing systems, permits, contracts, and other documentation.
• Monitor office facilities, equipment, supplies, furniture, and company assets; conduct regular inventory and reconciliation.
• Facilitate asset issuance, transfer, return, and disposal in accordance with company policies.
• Process and coordinate the renewal of business permits, licenses, and other government registrations.
• Coordinate with government agencies to ensure compliance with applicable regulations.
• Manage and coordinate with contractors, vendors, and service providers for office and facility requirements.
• Monitor service providers for janitorial, security, pest control, telecommunications, air-conditioning, and other facility services.
• Validate service completion and billings, and coordinate contract renewals and service agreements.
• Support workplace improvement initiatives focused on functionality, safety, and employee experience.
• Coordinate office events, meetings, and other administrative requirements.

About you

• Degree in Business Administration, Management, Office Administration, or a related field.
• Relevant experience in office administration, facilities management, property administration, or a similar role.
• Strong organizational, coordination, documentation, and communication skills.
• Detail-oriented with the ability to manage multiple administrative requirements efficiently.
• Proficient in Microsoft Office and standard office systems.
• Willing to work in Nivel Hills Area (Landmark Marco Polo Hotel)