Admin Officer

ADMIN OFFICER - The Administrative Officer ensures smooth back-office functions, processes regulatory and travel-related permits, and leads logistics for corporate exhibitions, travel expos, and promotional events.

Work Schedule: 48 hours a week | Shifting Schedule (No Night Shift)
Location: 61 C, Roosevelt Ave, Santa Cruz, Quezon City, 1104 Metro Manila

COMPANY BENEFITS
Performance Based Incentives:

• Travel Incentives: Opportunities to visit dream destinations like Europe, Korea, Japan, and more!
• Condo Incentives
• Career Growth: Guaranteed salary adjustments based on performance evaluations (SEMI-ANNUAL)

Upon Regularization:

• Comprehensive Healthcare: HMO coverage upon regularization (plus dependent coverage after year 1)
• Annual Bonus: 1 year from regularization.
• 13th month Pay.
• LEAVES: 5 SL, 5 VL

Key Responsibilities

• Permit & Documentation Management
• Secure local and international travel permits, clearances, and compliance documents (e.g., DOT accreditations, local government permits, or event licenses).
• Maintain an organized digital and physical archive of regulatory files, licenses, and supplier contracts.
• Expo & Event Coordination
• Lead logistics for company participation in tourism expos, trade fairs, and consumer roadshows.
• Handle booth reservations, floor plan layouts, setup/teardown schedules, and supplier negotiations for event contractors.
• Manage promotional inventory, marketing collateral distribution, and on-site administrative support during expos.
• Collaboration with the Event Organizer/EA.
• General Office Administration
• Oversee day-to-day office supplies, equipment maintenance, and facility security.
• Ensure the up to date inventory of office equipment, supplies, and etc.
• Process billing, expense reports, petty cash tracking, and basic bookkeeping support.
• Coordinate staff schedules, meetings, and internal administrative communications.
• General Support
• Provide administrative reports to immediate head.
• Perform other tasks as instructed by the management.
• Process company requests and conduct canvassing and procurement.

Qualifications

• Bachelor’s degree in Business Administration, Tourism Management, or a related field.
• Minimum 2 to 3 years of administrative experience, ideally within a travel agency, events management, or tourism setting.
• Proven track record in handling government/local permits and coordinating trade expos or public events.
• Strong proficiency in Microsoft Office Suite and digital collaboration tools.
• Excellent organizational, multi-tasking, and negotiation skills.
• Can start immediately

Pay: Php19,000.00 - Php25,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Work Location: In person