Admin Officer

What you'll be doing

• Managing general office administration tasks, including scheduling, correspondence and record-keeping
• Providing support to multiple departments and senior staff, responding to queries and requests promptly and professionally
• Organising and coordinating meetings, events and travel arrangements as required
• Maintaining accurate filing systems, both physical and digital, ensuring information is easily accessible
• Ordering and managing office supplies and equipment to maintain smooth operations
• Processing administrative documentation, including invoices, expense reports and other financial records
• Answering telephone calls and greeting visitors, providing a professional first point of contact
• Assisting with data entry and preparation of reports or presentations
• Supporting the implementation of office procedures and policies
• Performing ad-hoc administrative duties as requested by management

What we're looking for

• Proven experience in an administrative or office support role, ideally within a professional services or corporate environment
• Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively
• Excellent communication skills, both written and verbal, with proficiency in English
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and general IT competency
• Attention to detail and accuracy in completing administrative tasks
• Professional demeanour with strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
• Discretion and confidentiality when handling sensitive information
• Problem-solving abilities and a proactive approach to identifying improvements in office processes
• A flexible attitude and willingness to adapt to changing priorities
• Preferred: Experience with office management software or systems and familiarity with Hong Kong business practices