Admin Officer

Responsibilities

Produce and distribute correspondence memos, letters, faxes, and forms to support effective communication

Develop and maintain organized filing systems to ensure easy retrieval of documents

Order and manage office supplies to maintain adequate inventory levels

Submit and reconcile expense reports accurately to support financial tracking

Provide courteous support and information to visitors, answering questions and requests promptly

Research and create presentations to assist in information sharing and decision-making

Generate reports to summarize data and support operational needs

Prepare and monitor invoices to ensure timely billing and payments

Ensure operation of office equipment by performing preventive maintenance, coordinating repairs, and evaluating new equipment and techniques

Maintain supplies inventory by checking stock levels, anticipating needs, placing orders, and verifying receipt of supplies

Perform administrative duties such as filing, typing, copying, binding, and scanning to support office functions

Organize travel arrangements to facilitate staff mobility

Handle sensitive information confidentially to protect company data

Take accurate minutes during meetings to document discussions and decisions

Coordinate office procedures to optimize workflow and efficiency

Respond to inquiries via email, telephone, or face-to-face to provide timely assistance

Resolve administrative problems to maintain smooth office operations

Receive, sort, and distribute mail to ensure proper delivery

Manage staff appointments to support scheduling needs

Oversee and supervise junior staff to ensure quality and productivity

Maintain up-to-date employee records to support HR functions

Coordinate repairs to office equipment to minimize downtime

Implement clerical duties and administrative processes to support daily operations

Conduct data entry accurately to maintain information systems

Handle basic HR-related matters including payroll, CPF, and MOM communications confidently

Perform other administrative duties as required to support the team

Preferred competencies and qualifications

Experience in the Oil & Gas Industry

Prefer those with basic accounting & HR knowledge.

Other Information

Work Location: Toh Guan Road East