Admin Officer

Role overview

We are hiring a full-time Administrative Officer to keep our remote accounting, payroll and tax team organized, compliant and well supported. You will handle HR administration, records, scheduling and system access so our accountants can focus on Swiss client work.

About us

Mercurius Global Services OPC (MGS) is a Manila-based company providing bookkeeping, accounting, payroll and tax services to Swiss clients. Our remote team of accountants and associates works closely with our partner firm, Global City Finance, across Swiss statutory accounting, tax compliance, VAT and payroll. We build and test our own AI-assisted accounting tools, and we value accuracy, confidentiality and clear communication.

Key responsibilities

HR and employee administration

• Maintain employee files, contracts and onboarding and offboarding checklists.
• Track attendance, leave balances and approvals, and prepare monthly inputs for payroll.
• Coordinate SSS, PhilHealth, Pag-IBIG and BIR requirements, and keep records ready for DOLE inspection.
• Support recruitment: post job ads, schedule interviews, and prepare offer and employment documents.

Office and systems administration

• Set up and remove user accounts, permissions and equipment for remote staff, following our access policy.
• Maintain document filing, templates, shared calendars and internal contact lists.
• Keep a record of company assets issued to staff and manage their return at separation.

Team and client support

• Schedule meetings, send reminders and take minutes for team and client calls.
• Prepare routine correspondence and keep client document requests organized and on time.
• Support internal testing and rollouts by tracking issues, owners and follow-ups.

Confidentiality and compliance

• Handle employee and client data under the Data Privacy Act of 2012 and our confidentiality policy.
• Flag HR, labor or data-handling concerns to the HR Head promptly.

Qualifications Required

• Bachelor's degree in Business Administration, Psychology, Accountancy, Human Resources or a related field, or equivalent experience.
• 2 or more years in an administrative, HR or office support role (BPO, accounting or outsourcing experience is a plus).
• Working knowledge of Philippine labor standards: 13th month pay, leave, holiday pay and government contributions.
• Strong written and spoken English.
• Proficiency in Google Workspace or Microsoft 365, and spreadsheets.
• A reliable computer and stable internet connection, with a backup, for a remote setup.

Nice to have

• Experience with payroll inputs
• Familiarity with accounting software or basic bookkeeping concepts.
• Exposure to Swiss or other international clients.
• Understanding of data privacy and information security practices.

Core skills

Attention to detail, strong organization and time management, discretion with confidential information, and the ability to work independently and communicate clearly in a remote team.

Work schedule, pay and benefits

Schedule: Weekdays, 8 hours (9 am to 6 pm)

Salary: PHP 25,000.00 – PHP 35,000.00

Mandatory benefits: SSS, PhilHealth, Pag-IBIG, 13th month pay, service incentive leave and holiday pay, as required by law

Company benefits: HMO on first day, company leave (20 days on regular employment)

Equipment provided: Laptop, monitor, keyboard and mouse

Probation: Up to 6 months, with performance standards given on the first day of work

How to apply

Apply through JobStreet using the Apply button, with your updated resume and a short cover note. Please answer the screening questions so we can review your application quickly. Shortlisted applicants will be contacted for an initial interview, a short skills assessment and a final interview.