Admin Officer

The Admin Officer is responsible for managing day-to-day administrative activities, maintaining accurate records and documentation, coordinating administrative requirements between sites and Head Office, and ensuring smooth and efficient office operations.

Key Responsibilities

• Manage daily office and administrative activities.
• Maintain company records, files, correspondence and official documents.
• Prepare letters, memos, reports and other administrative correspondence.
• Handle document filing, scanning, distribution and tracking.
• Coordinate administrative matters between Head Office, project sites and camps.
• Maintain staff and manpower administrative records.
• Coordinate transportation, accommodation and employee movements as required.
• Manage office supplies, stationery and other administrative requirements.
• Follow up on administrative requests, approvals, invoices and supporting documents.
• Arrange meetings and maintain relevant schedules and records.
• Assist with employee mobilization and demobilization documentation.
• Prepare daily, weekly and monthly administrative reports.
• Monitor pending administrative actions and ensure timely follow-up.
• Ensure compliance with company administrative policies and procedures.
• Maintain confidentiality of company and employee information.

Reporting & Escalation

The Admin Officer provides regular updates on administrative activities, pending matters and operational requirements.

Urgent operational issues, significant delays, policy violations or matters requiring management . Matters involving other functions should be coordinated with the relevant department while keeping the Manager informed.

Requirements

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 2–4 years of relevant administrative experience.
• Good knowledge of MS Office, particularly Excel, Word and Outlook.
• Strong organizational, coordination and communication skills.
• Ability to manage multiple tasks and follow up effectively.
• Experience in construction, oil & gas, catering or remote-site operations is preferred.

Pay: AED3,500.00 - AED5,000.00 per month

Work Location: In person