Admin Officer

Job Summary

We are looking for a detail-oriented and organized Admin Officer to handle administrative operations, billing documentation, employee timekeeping, and coordination with manpower agencies. The ideal candidate has strong organizational and communication skills, is proficient in MS Office, and can ensure accurate records, timely processing, and smooth coordination with internal departments and external partners.

Key Responsibilities:

• Billing and Documentation

  • Prepare, review, and verify billing statements, invoices, and supporting documents.
  • Monitor billing records and ensure accurate and timely processing of payments and billings.
  • Coordinate with Finance and Accounting regarding billing discrepancies and required documentation.
  • Maintain organized files and records of billing transactions.

• Timekeeping and Attendance

  • Monitor and consolidate employee attendance, timekeeping records, overtime, undertime, absences, and tardiness.
  • Review and validate attendance data to ensure accuracy before payroll processing.
  • Coordinate with department heads and concerned personnel to resolve timekeeping discrepancies.
  • Prepare timekeeping reports and maintain updated attendance records.

• Manpower Agency Coordination

  • Coordinate with manpower agencies regarding personnel deployment, attendance, billing, and other administrative concerns.
  • Monitor agency personnel records, including deployment, replacements, absences, and employment status updates.
  • Verify agency billings against attendance records and personnel deployment reports.
  • Follow up on pending documents, reports, and other requirements with agency representatives.

• General Administrative Support

  • Prepare administrative reports, correspondence, and other required documentation.
  • Maintain accurate and updated records, trackers, and filing systems.
  • Coordinate with internal departments to ensure smooth administrative operations.
  • Perform other duties and responsibilities as assigned by the immediate supervisor.

Qualifications:

• Graduate of a Bachelor's degree in Business Administration, Human Resource Management, or any related field.
• With at least 1–2 years of relevant experience in administrative operations, billing, timekeeping, or manpower agency coordination.
• Knowledgeable in attendance monitoring, billing verification, and records management.
• Proficient in Microsoft Office, particularly Excel, Word, and Google Sheets.
• Strong attention to detail, organizational skills, and time management.
• Good communication and coordination skills.
• Able to handle confidential information and meet deadlines.
• Can work independently and manage multiple administrative tasks efficiently.