ADMIN OFFICER

1. Finance & Procurement Coordination

• Coordinate with subcontractors on quotations, project costs, and client proposals with the Vietnam team.

• Prepare quotations, settlement documents, payment schedules, and coordinate payment follow-ups.

• Maintain project financial and procurement records, including POs, invoices, tax invoices, and payment documents.

• Liaise with the external accounting service provider on monthly VAT and WHT filing documentation.

• Track project expenses and ensure accurate financial records and documentation.

2. Office & Administrative Operations

• Manage office supplies, pantry items, and IT equipment/software procurement.

• Coordinate with vendors, building management, and external service providers.

• Arrange business travel, including flights, accommodation, and related documentation.

• Handle daily office administration, filing, and general operational support.

3.  Human Resources & Employee Administration

• Manage attendance, leave records, employee benefits, and employment contracts.

• Support recruitment, interview coordination, onboarding, and offboarding.

• Maintain accurate employee records and ensure HR administrative compliance with labor laws and company policies.