Admin Officer - Document Management - Abu Dhabi

Design, develop, and implement the company's document control system from scratch for all commercial and corporate documentation.

Establish document control policies, procedures, workflows, numbering systems, version control, approval matrices, retention schedules, and

archiving standards.

Manage the lifecycle of commercial and corporate documents, including contracts, contract addendums, purchase orders (POs), letters, commercia

proposals, service agreements, tender documents, quotations, client correspondence, and related records.

Ensure all documents are accurately prepared, reviewed, approved, distributed, tracked, revised, and archived in accordance with company

policies.

Maintain complete document revision histories and ensure only current approved versions are in circulation.

Develop and maintain centralized electronic and physical filing systems to enable efficient document retrieval.

Administer document control processes within the company's ERP system and ensure proper integration with business workflows.

Coordinate with Procurement, Commercial, Legal, Finance, HR, and Operations departments to ensure document accuracy and compliance.

Monitor document expiry dates, contract renewals, and approval timelines where applicable.

Safeguard confidential and sensitive commercial information through secure document management practices.

Support internal and external audits by providing accurate and timely documentation.

1. Continuously improve document management processes through automation and best practices.
2. Excellent organizational skills with exceptional attention to detail and accuracy.
3. Strong communication and stakeholder management skills.
4. Excellent written and spoken English is mandatory.
5. Arabic language proficiency is preferred.
6. Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

Desired Candidate Profile

Any PG with experience as a Document Controller. Ability to work independently, maintain confidentiality, and manage multiple priorities.