Admin Officer – Executive Support

About the role

You will provide comprehensive administrative, logistical, coordination, and operational support directly to the Executive Office. You will work closely with the Executive Assistant, President, and CFO to manage executive schedules, coordinate travel, handle high-level documentation and transactions, oversee executive expenses, and supervise assigned office, driver, and household/utility personnel.

Key responsibilities

• Coordinate the President's daily schedule, driver information, vehicle arrangements, hotel bookings, and travel requirements with accuracy and efficiency
• Prepare financial summaries, verify assigned documents for completeness, process executive payment requests, and attest to administrative liquidation reports
• Provide day-to-day supervision and task assignment for assigned personnel, including office-based staff, company drivers, and household/utility staff
• Monitor daily attendance, task completion, and performance compliance
• Serve as a liaison for assigned requests, transactions, and follow-ups with affiliates, external partners, guests, and VIPs
• Track, consolidate, and monitor executive expenses, budget documentation, and liquidations with high accuracy
• Actively participate in weekly Management Committee sessions, track assigned action items, and assist in preparing meeting materials
• Assist in Emergency Response Team external affairs coordination during emergency situations as assigned

Qualification

• Bachelor's Degree in any 4-year course (Business Administration, Office Management, Communications, or related field)
• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)
• Excellent oral and written communication skills in English and Tagalog
• Strong problem-solving, decision-making, and critical-thinking abilities
• Exceptionally detail-oriented with high accuracy in document processing and expense tracking
• Able to perform effectively under pressure, manage changing priorities, and meet tight deadlines
• Demonstrates high initiative, discretion, and a professional attitude