Admin Officer, QA/QC

Job Su

mmary

The Admin Officer (QA/QC) is responsible for providing administrative support to the Quality Assurance and Quality Control (QA/QC) department. This role ensures that quality documentation, inspection reports, and records are accurately prepared, maintained, and controlled in compliance with company procedures and customer requirements.

Key Responsibilities

• Prepare and maintain quality inspection reports in a timely and accurate manner.
• Prepare First Article Inspection (FAI/FA) reports and supporting documents for customer submission.
• Perform Statistical Process Control (SPC) data entry and maintain SPC records.
• Prepare outgoing inspection reports prior to product shipment.
• Issue, compile, and maintain QA/QC documents and records.
• Organize, file, and archive quality records in both hard copy and electronic formats according to the company's document control and record retention procedures.
• Ensure all quality documentation is complete, accurate, and readily accessible for audits and customer reviews.
• Coordinate with internal departments to obtain and verify inspection-related information.
• Assist the QA/QC team in preparing documentation for internal and external audits.
• Monitor and update quality records, logs, and databases.
• Support the QA/QC department with administrative duties, including document control, correspondence, and report preparation.
• Maintain confidentiality of quality documents and company information.
• Perform any other administrative or departmental duties assigned by the immediate superior or management.

Job Requirements

Education

• Diploma or Degree in Engineering, Manufacturing, Quality Management, Business Administration, or a related field.

Experience

• Minimum 2 years of working experience in Quality Assurance, Quality Control, or a related administrative role.
• Experience in preparing inspection reports and quality documentation is preferred.
• Experience with First Article Inspection (FAI) documentation is an advantage.
• Knowledge of engineering drawings and Geometric Dimensioning & Tolerancing (GD&T) is an added advantage.