Admin Officer/Receptionist

The Admin Officer/Receptionist is the first point of contact for the company and is responsible for front desk operations and the smooth day-to-day running of the office. The role handles reception, visitor and call management, administrative support, records and filing, office supplies, and meeting and logistics coordination, so that staff and management can work efficiently and visitors receive a professional impression of the company.

Key Responsibilities

● Manage the front desk, receiving and welcoming visitors, clients and guests courteously, verifying appointments and directing them to the right staff.

●Answer, screen and route incoming calls and enquiries promptly and professionally, taking accurate messages and following up where required.

● Maintain visitor, appointment and call registers, and ensure reception and meeting rooms are neat, organised and professionally presented at all times.

● Manage incoming and outgoing mail, deliveries and courier services, and log all items received and dispatched.

● Maintain accurate filing and records, physical and digital, covering correspondence, contracts, staff files and other company documents.

● Monitor office supplies and stationery, raise purchase requests, maintain inventory records and coordinate with approved vendors.

● Coordinate the maintenance of office equipment, utilities and premises, and follow up with service providers on repairs and issues.

● Schedule meetings, prepare notices, take and circulate minutes, and support travel and event logistics for staff and management.

● Support HR with attendance records, onboarding logistics and administrative documentation, in line with company policy.

● Prepare regular administrative reports for the Head of HR & Admin, flagging issues requiring management attention.

● Handle company information with confidentiality and integrity, and follow approved procedures and authority limits.

Pay: ₦100,000.00 per month

Work Location: In person