Admin Operation

(URGENT HIRING – IMMEDIATE START)

Job Description

We are looking for a responsible and organised Operation Admin to support our daily operations, technician scheduling, customer coordination, documentation and stock management.

Key Responsibilities

• Prepare and maintain Service Reports, Treatment Reports and Inspection Reports.
• Manage customer records, permits, licences and operational documents.
• Coordinate customer appointments and provide service schedule updates.
• Handle customer enquiries, complaints and follow up until resolution.
• Monitor and update technician attendance.
• Manage chemical documentation including labels and Safety Data Sheets (SDS).
• Monitor equipment condition, calibration and maintenance schedules.
• Monitor stock levels including chemicals, bait, glue boards, PPE and equipment.
• Maintain Stock In & Stock Out records and conduct regular stock counts.
• Prepare Purchase Requisitions when stock is running low.
• Monitor chemical expiry dates and ensure proper FIFO stock management.
• Coordinate stock delivery to technicians or branches.
• Prepare monthly stock and operational reports for management.
• Coordinate with Finance and Procurement departments on invoices, new customers and stock purchases.
• Provide operational support and backup to the team when required.
• Perform other duties assigned by management.

Requirements

• Minimum Diploma / Certificate in Business Administration, Operations Management or related field.
• Experience in administration, operations or customer service will be an advantage.
• Good organisational and communication skills.
• Able to manage multiple tasks and work independently.
• Proficient in Microsoft Office / Google Workspace.
• Responsible, proactive and detail-oriented.
• Willing to learn and work in a fast-paced operational environment.

🚨 Immediate Hiring

We are looking for someone who can join us ASAP.
Candidates who are available for immediate start or can serve a short notice period will be given priority.

Join our team and be part of our growing operations team!

Apply now and we look forward to hearing from you!