Admin Operation Coordinator

What You’ll Do

• Coordinate with the production team to track job progress and make sure jobs are delivered on time
• Prepare and update job sheets, production schedules and job records
• Receive paper, boards and materials, and check quantity and condition against purchase orders
• Record stock in and stock out accurately in the system
• Issue paper and materials to production based on job sheets, and track usage and wastage
• Monitor stock levels and alert purchasing when paper, inks or consumables run low
• Conduct regular stock counts and reconcile physical stock with system records
• Check finished goods for quantity, packing and labelling before dispatch
• Prepare Delivery Orders, packing lists and shipping documents
• Arrange and follow up on deliveries with drivers and logistics providers, including shipments between JB and Singapore
• Maintain delivery schedules and keep internal teams updated on job status and changes
• Pass signed DOs to accounts promptly for invoicing
• Liaise with suppliers, transporters and internal teams on day to day operational matters
• Maintain proper filing of DOs, GRNs, job sheets and operational records
• Provide general administrative support to the operations team

Who We’re Looking For

✅ Speaks and writes good English
✅ Detail-oriented with strong coordination and follow-up skills
✅ Comfortable with Excel, Google Sheets, and basic admin tools
✅ Has experience in admin/logistics/printing/production (preferred but not required)
✅ Positive attitude and willingness to learn about the printing industry
✅ Able to handle multiple tasks in a fast-paced environment