ADMIN OPERATION EXECUTIVE

Position                      :           Admin Operation Executive

Department               :           Operation

Reporting Line           :           Area Manager / GM Operation

Job Description

1. Responsible on the company’s vehicle, which need to keep detailed records of all vehicles owned used by the organization, including vehicle insurance androadtax expiry dates.

2. Monitor the expiry dates of insurance policies and road tax for each vehicle to ensure they are renewed before expiration.

3. Maintain a comprehensive records of all licenses, permits, and registrations required for the company's operations. Ensure that all documents are up-to-date and easily accessible.

4. Establish a renewal schedule for each company’s license and registration to ensure they are renewed before expiry. This schedule should include deadlines and reminders to avoid lapses in compliance.

5. Managing and ordering company’s stationeries and office supplies.

6. Monitoring non-trade items for operations involves tracking and managing items.

7. Managing staff uniforms involves overseeing various aspects related to the procurement, distribution and uniform inventory.

8. Manage pest control services for all outlets.

9. Ensure compliance with local regulations and standards for fire extinguisher installation, inspection, and maintenance.

10. Any other duties as assigned by the manager / management.

11. Manage and coordinate all hostel tenancy matters, including preparation, review,renewal and termination of tenancy agreements, liaising with landlords/agents, ensuring proper documentation, stamping and record keeping, monitoring rental, deposits and tenancy expiry dates, and ensuring compliance with company and relevant authority requirements.

12. Monitor and follow up on outlet pending payment issues, liaise with the relevantdepartments and outlets to resolve outstanding matters, and ensure payments are properly processed and cleared within the required timeframe.