Admin Operation Executive (Contract)

Responsibilities

• Coordinate vendor onboarding, purchase order (PO) processing, and payment administration while liaising with vendors and internal stakeholders.
• Manage product and competitor sample inventories, including registration, procurement, collection, storage, maintenance, shipment coordination, loan tracking, invoicing, and disposal.
• Oversee company-use inventory, promotional items, and storeroom organization, ensuring accurate record-keeping and stock management.
• Coordinate domestic and international shipments with logistics providers, monitor delivery status, and resolve any shipment-related issues.
• Maintain and update company websites, monthly forecasts, reports, and business-related spreadsheets.
• Administer organization charts, distribution lists, shared folders, and office supplies while providing day-to-day administrative support.
• Assist in the planning and coordination of meetings, team engagement initiatives, and divisional events.

Requirements

• Minimum 2 years of experience in administrative, operations, coordination, or related roles.
• Strong organizational, planning, and multitasking abilities with the capacity to manage competing priorities effectively.
• Highly meticulous and detail-oriented, with the ability to maintain accurate records and handle data with precision.
• Self-motivated and proactive, with the ability to work independently in a fast-paced environment.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating  suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at [email protected].

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltdand its affiliates collecting, using and disclosing your personal data for the purposes stated in the Privacy Policy https://www.persolsingapore.com/policies. You acknowledge that we may use artificial intelligence and machine learning technologies to support our recruitment and placement services. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations. For consent withdrawal, please email us at [email protected].

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R1770602 (Teng Min Yee)