Admin - Operations

Job Overview

Join our team at SPI Ltd. in Fort St. John, BC!

SPI Ltd. is seeking a highly organized and detail-oriented Operations Administrator to support the day-to-day administrative functions that keep our field operations running efficiently. This role is responsible for coordinating employee onboarding, maintaining workforce compliance, managing training and documentation, and providing administrative support as required.

This position supports a dynamic, project-driven environment where workload fluctuates based on operational demands. During peak project periods, the schedule may increase from a standard 5-day workweek to 6 days per week, with hours ranging from 8 to 12 hours per day, depending on project requirements.

Key Responsibilities

• Maintain employee records and ensure data accuracy across internal systems.
• Manage WorkHub accounts, training assignments, certifications, and compliance records.
• Verify workforce compliance before employees are assigned to projects.
• Coordinate client-specific orientation requirements through platforms such as ISNetworld (ISN), ComplyWorks, and other client portals.
• Process employment changes and maintain related documentation.
• Review compliance reports and proactively follow up with employees to ensure field readiness.
• Scan, upload, and maintain employee certifications and training records.
• Prepare and maintain employee and subcontractor files in SharePoint and other company systems.
• Support the Manager - Admin with delegated tasks, reporting, special projects, and other operational activities when required.

Qualifications and Experience

• Certificate or diploma in Business Administration, Office Administration, Human Resources, or a related field is considered an asset.
• Minimum 2 years of administrative and onboarding experience, preferably in construction, industrial services, or a related industry.
• Strong experience with Microsoft Office 365, SharePoint, and workforce management systems.
• Experience using WorkHub or similar compliance management software.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• High level of accuracy, attention to detail, and confidentiality.
• Ability to work independently while collaborating effectively with a team.

Pay: $28.00-$35.00 per hour

Experience:

• Administrative and onboarding: 2 years (required)

Location:

• Fort St. John, BC (required)

Work Location: In person