Admin | Pune (client location )

Role & responsibilities

1. Office Administration & Backend Operations

• Ensure smooth day-to-day office operations and administrative activities.
• Maintain office records, databases, and documentation.
• Manage office supplies inventory and procurement requirements.
• Coordinate with internal departments for administrative support.
• Handle incoming and outgoing correspondence, courier services, and office communications.
• Maintain office cleanliness, safety, and infrastructure standards.

2. Attendance & Leave Management

• Monitor and maintain employee attendance records.
• Track employee leave, late arrivals, and absenteeism.
• Generate attendance reports and share with HR/Management as required.
• Coordinate with employees and department heads regarding attendance discrepancies.
• Ensure timely updates of attendance management systems.

3. Vendor Management

• Identify, onboard, and coordinate with vendors and service providers.
• Obtain quotations, negotiate pricing, and process vendor agreements.
• Monitor vendor performance and service quality.
• Maintain vendor database, contracts, and payment records.
• Coordinate with vendors for office maintenance, housekeeping, security, catering, and other services.

4. Petty Cash Management

• Maintain and manage daily petty cash transactions.
• Verify bills, invoices, and supporting documents.
• Prepare petty cash reconciliation reports.
• Ensure accurate recording and tracking of expenses.
• Coordinate with the finance team for reimbursements and audits.

5. Event & Employee Engagement Management

• Plan and organize office events, celebrations, meetings, and employee engagement activities.
• Coordinate venue, logistics, catering, and event-related vendors.
• Manage budgets and expenses related to events.
• Ensure successful execution of internal and external events.

6. Facility & Asset Management

• Oversee office facilities and maintenance activities.
• Coordinate repairs, servicing, and preventive maintenance.
• Maintain records of office assets and inventory.
• Ensure optimal utilization and upkeep of office equipment and resources.