Admin - Order / Receiving

Admin – Order / Receiving

Location: Pasay City
Employment Type: Full-Time
Industry: Logistics / Freight Forwarding

Position Overview

We are looking for an organized and detail-oriented Admin – Order / Receiving to assist with daily order and receiving activities. The role involves checking incoming items and documents, recording transactions, coordinating with warehouse and operations teams, and keeping receiving records accurate and updated.

The ideal candidate is comfortable working with documents, numbers, computer systems, and different departments in a fast-paced logistics environment.

Key Responsibilities

• Receive and check incoming orders, deliveries, and related documents.
• Verify delivered items against purchase orders, delivery receipts, invoices, or other supporting records.
• Check quantities, item descriptions, and other details for accuracy.
• Encode receiving and order information into company records or systems.
• Prepare and maintain receiving reports, logs, and monitoring sheets.
• Coordinate with warehouse personnel regarding incoming and received items.
• Report discrepancies such as shortages, excess quantities, damaged items, or incorrect deliveries.
• Follow up with suppliers, purchasing personnel, or concerned departments regarding order concerns.
• Ensure receiving documents are properly signed, completed, and filed.
• Update records when items are received, transferred, returned, or have pending issues.
• Assist in monitoring outstanding orders and deliveries.
• Maintain organized physical and electronic files related to orders and receiving transactions.
• Provide supporting documents to Accounting, Purchasing, Operations, and other concerned departments.
• Assist with inventory-related documentation and checking when required.
• Prepare simple reports and summaries based on receiving and order records.
• Perform other administrative and operational tasks assigned by the supervisor.

Qualifications

• Bachelor’s degree or college-level education in Business Administration, Office Administration, Logistics, Supply Chain, or a related field.
• Previous experience in administrative work, receiving, inventory, warehouse documentation, or order processing is an advantage.
• Fresh graduates may be considered.
• Comfortable working with Microsoft Excel, Word, and other office applications.
• Able to accurately encode and check information.
• Good organizational and record-keeping skills.
• Detail-oriented and able to identify discrepancies in documents or quantities.
• Good communication and coordination skills.
• Able to work with warehouse, purchasing, accounting, and operations teams.
• Responsible, reliable, and willing to learn.
• Able to work in a fast-paced logistics environment.

Skills

Order Processing | Receiving Documentation | Data Encoding | Inventory Support | Document Checking | Microsoft Excel | Records Management | Warehouse Coordination | Attention to Detail | Administrative Support | Reporting | Organization

Pay: Php19,000.00 - Php21,000.00 per month

Work Location: In person