admin ppic

We are a growing sustainable building materials company focused on developing natural, environmentally responsible, and low-carbon construction materials.

As our production operations continue to grow, we are looking for an organized and detail-oriented Admin PPIC (Production Planning & Inventory Control) to support production planning, inventory monitoring, and coordination between Production, Warehouse, Purchasing, Quality Control, and other departments.

Position

Admin PPIC – Production Planning & Inventory Control

Location

Bali, Indonesia

Key Responsibilities

1. Production Planning Administration

• Assist in preparing and updating daily and weekly production plans.
• Input production requirements based on customer orders, project requirements, and stock levels.
• Coordinate production schedules with the Production team.
• Monitor production progress against the planned schedule.
• Update production plans when there are changes in orders, material availability, or production capacity.

2. Inventory Monitoring

• Monitor raw material, packaging material, work-in-progress, and finished goods inventory.
• Maintain accurate inventory records and ensure data is updated regularly.
• Coordinate with Warehouse to verify stock availability and physical quantities.
• Identify potential shortages or excess inventory and report them to the PPIC/Production Manager.
• Support regular stock counting and inventory reconciliation.

3. Material Requirements

• Assist in calculating material requirements based on production plans.
• Check the availability of raw materials before production begins.
• Coordinate with Purchasing and Warehouse regarding material shortages and delivery schedules.
• Monitor incoming materials to ensure they are available according to the production schedule.

4. Production Data & Reporting

• Collect and input daily production data.
• Prepare daily, weekly, and monthly production reports.
• Record production quantities, material consumption, production losses, rejected products, and finished goods.
• Maintain accurate production and inventory documentation.
• Prepare reports for management and the Production/PPIC team.

5. ERP & System Administration

• Input and maintain production, inventory, material, and product data in the ERP system.
• Ensure transactions and data are entered accurately and on time.
• Support the implementation and improvement of the company's ERP system.
• Coordinate with relevant departments to ensure system data matches actual physical stock and production activities.
• Identify discrepancies in system data and report them for correction.

6. Coordination with Other Departments

• Coordinate closely with Production, Warehouse, Purchasing, Quality Control, Sales, and Project teams.
• Communicate changes in production requirements and schedules.
• Ensure information regarding material availability, production status, and finished goods is properly communicated.
• Support smooth coordination between production planning and actual operational activities.

7. Documentation & Filing

• Maintain production plans, material requests, stock reports, production records, and other PPIC documents.
• Ensure documents are properly organized and easily accessible.
• Maintain proper records for traceability of materials and finished products.

8. Continuous Improvement

• Identify administrative and data-related problems within production planning and inventory processes.
• Assist in improving PPIC workflows and reporting systems.
• Support the development and implementation of SOPs related to production planning and inventory control.
• Help improve data accuracy and reduce discrepancies between system records and physical stock.

Requirements

• Minimum 1–2 years of experience in PPIC Administration, Production Administration, Warehouse Administration, Inventory Control, or a similar position.
• Experience in manufacturing, building materials, construction materials, or production environmentsis an advantage.
• Minimum Diploma (D3) or Bachelor's degree in Industrial Engineering, Supply Chain Management, Management, Logistics, Accounting, or a related field.
• Strong knowledge of Microsoft Excel / Google Sheets.
• Good numerical and analytical skills.
• Detail-oriented and highly organized.
• Good communication and coordination skills.
• Able to work with multiple departments and manage changing priorities.
• Willing to work in a production environment.
• Experience using an ERP system is highly preferred.
• Able to work independently and responsibly with confidential company data.

Preferred Skills

• Understanding of Production Planning & Inventory Control (PPIC) processes.
• Understanding of stock management and material requirements.
• Experience with Bill of Materials (BOM) and production planning.
• Familiarity with production reports and inventory reconciliation.
• Experience implementing or improving ERP systems.
• Good Excel skills, including formulas, Pivot Tables, and data analysis.
• Experience with manufacturing or construction material production is a strong advantage.