Admin / Procurement Assistant

The Admin/Procurement role is responsible for providing administrative support and handling procurement activities to ensure efficient office operations and timely sourcing of materials, equipment, and services.

Administrative Support

• Manage and organize files, documents, and records.
• Prepare reports, memos, correspondence, and schedules as needed.
• Assist in coordinating meetings, appointments, and company events.
• Handle incoming calls, emails, and inquiries.
• Maintain office supplies inventory and coordinate replenishment.

Procurement Duties

• Source and evaluate suppliers, vendors, and service providers.
• Request, review, and compare quotations to ensure best pricing and quality.
• Process purchase requests and prepare purchase orders.
• Coordinate with suppliers for order status, delivery schedules, and follow-ups.
• Maintain procurement records, price lists, and supplier databases.
• Ensure compliance with company purchasing policies and procedures.

Logistics & Coordination

• Assist in monitoring deliveries and ensuring items are received in good condition.
• Coordinate with internal departments regarding procurement needs and requirements.
• Support inventory monitoring and reporting.

Qualifications

• Bachelors degree in Business Administration, Management, or any related field.
• At least with experience in procurement or administrative roles, but fresh graduates are also welcome to apply.
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Detail-oriented, with the ability to multitask and meet deadlines.