Admin Project

About the role

We are seeking an experienced Admin Project to join our dynamic construction team in Semarang, Central Java. As Admin Project, you will serve as a key administrative coordinator, ensuring that all project documentation, scheduling, and communications are managed efficiently. Your organisational skills and attention to detail will be fundamental to keeping our projects on track and ensuring compliance with all administrative requirements.

What you'll be doing

• Maintaining comprehensive project documentation, including contracts, permits, blueprints, and correspondence
• Coordinating project schedules and timelines, ensuring all stakeholders are informed of deadlines and milestones
• Preparing and distributing project meeting minutes and action items to relevant team members
• Managing project budgets and tracking expenditures against allocated resources
• Processing invoices, purchase orders, and other financial documentation related to project activities
• Liaising between project managers, contractors, suppliers, and clients to facilitate effective communication
• Organising and maintaining digital and physical filing systems for easy document retrieval
• Preparing progress reports and supporting project managers with data compilation
• Managing project correspondence and ensuring timely responses to inquiries
• Supporting site inspections and audits by preparing necessary documentation

What we're looking for

• Proven experience working as a project administrator or in a similar administrative role within the construction industry

• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Attention to detail with the ability to maintain accurate records and documentation

• Knowledge of construction processes, terminology, and industry standards

• Problem-solving abilities and initiative in identifying and resolving administrative issues