Admin Purchasing

About the role

This role involves managing purchasing operations, coordinating with vendors and suppliers, and maintaining procurement records to support business operations across outlets and warehouse facilities.

Key responsibilities

• Process purchase orders (PO) and ensure accuracy of items, quantities, and pricing
• Coordinate with vendors/suppliers for price quotations, delivery schedules, and order confirmations
• Handle invoice exchange (tukar faktur) with vendors/suppliers (collecting, verifying, and submitting invoices for payment processing)
• Maintain and update purchasing records, invoices, and supplier documentation
• Monitor stock levels and coordinate with outlets/warehouse to anticipate purchasing needs
• Verify incoming goods against purchase orders and delivery notes
• Build and maintain good relationships with vendors, and assist in vendor evaluation
• Support budgeting and cost-control efforts related to procurement
• Coordinate with finance/accounting for payment processing and invoice matching
• Prepare regular purchasing reports for management

About you

• Prior experience in purchasing, procurement, or admin (candidates with an F&B or multi-outlet retail background are highly preferred)
• Strong attention to detail and accuracy in documentation
• Good negotiation and vendor management skills
• Proficient in Excel/Spreadsheets for tracking and reporting
• Able to multitask and coordinate across departments and outlets
• Organized, responsible, and able to work under deadlines