ADMIN PURCHASING

Key Responsibilities

Administrative Duties

• Manage office supplies, equipment, and general office upkeep
• Handle incoming/outgoing correspondence, calls, and courier arrangements
• Maintain proper filing systems (physical and digital) for company records
• Assist with HR-related admin tasks (attendance records, staff claims, onboarding documents)
• Coordinate meetings, appointments, and travel arrangements
• Liaise with vendors for office maintenance, utilities, and facility needs
• Prepare basic reports, memos, and correspondence as required
• Support other departments with general administrative needs

Purchasing Duties

• Source and evaluate suppliers/vendors for best pricing, quality, and delivery terms
• Prepare and issue purchase orders (PO) based on requisitions
• Follow up with suppliers on order status, delivery schedules, and discrepancies
• Compare quotations and negotiate pricing/terms with vendors
• Maintain updated supplier database and pricing records
• Monitor stock/inventory levels and coordinate reordering
• Verify invoices against POs and delivery orders before forwarding for payment
• Ensure purchasing activities comply with company procurement policies
• Maintain proper documentation for audit purposes

Requirements

Education & Experience

• Minimum SPM/Diploma in Business Administration, Office Management, or related field
• 1–3 years of relevant experience in admin and/or purchasing (fresh graduates with strong aptitude may be considered)

Skills & Competencies

• Proficient in Microsoft Office (Excel, Word, Outlook)
• Familiar with basic accounting/purchasing software (e.g., SQL, AutoCount, or similar) is an advantage
• Good negotiation and communication skills
• Detail-oriented with strong organizational skills
• Able to multitask and work independently with minimal supervision
• Good time management and ability to meet deadlines
• Basic understanding of inventory and supply chain processes

Personal Attributes

• Honest, responsible, and trustworthy
• Good interpersonal skills for liaising with vendors and internal staff
• Able to work under pressure and handle multiple priorities
• Team player with a proactive attitude

Pay: RM1,800.00 - RM2,300.00 per month

Benefits:

• Flexible schedule
• Free parking
• Opportunities for promotion
• Parental leave

Work Location: In person