Admin Purchasing Order

About the role

We are seeking a meticulous and responsible Admin Purchasing Order (Admin PO) candidate with strong administrative capabilities to support the entire purchasing process of the company.

Key responsibilities

• Receive and process purchase requests from departments or project teams
• Assist in supplier/vendor search and communication processes
• Request and collect price quotations from suppliers
• Compare prices, specifications, quantities, and purchase terms from suppliers
• Prepare and issue Purchase Orders (PO) according to company procedures
• Follow up on POs with suppliers until goods are shipped and received
• Monitor order status, availability, and delivery schedules
• Ensure purchased goods match project requirements
• Manage and archive purchasing documents systematically
• Input and update purchasing data using Microsoft Excel and internal company systems

About you

• Minimum S1 education, open to all majors
• Minimum 1 year of experience
• Strong administrative and data processing capabilities
• Proficient in Microsoft Excel and Microsoft Office
• Able to operate administrative/internal company systems after training
• Meticulous in checking data, especially item names, specifications, quantities, prices, and purchase documents
• Strong communication and coordination skills
• Able to follow up with suppliers/vendors professionally
• Able to work in a structured manner and prioritise work based on deadlines
• Able to work independently and as part of a team