Admin Receptionist

JOB DETAILS:

• Role: Admin Receptionist
• Salary: Php 20,000 - PHP 22,000
• Work Arrangement: On-site (Monday - Friday)
• Employment Type: Independent Contractor
• Location: Alabang Muntinlupa City
• Candidates must own a personal Laptop
• Amenable to start ASAP

Job Summary:
The Admin Receptionist serves as the first point of contact for the organization, providing a welcoming and professional front-desk experience. This role is responsible for greeting and assisting visitors, managing incoming calls, handling correspondence, and supporting various administrative tasks to ensure smooth day-to-day operations. The Receptionist maintains a positive company image by delivering excellent customer service, demonstrating strong communication skills, and ensuring an organized and efficient reception area.

Key Roles and Responsibilities:

Financial & Billing Monitoring

• Monitor office payables: Track, log, and monitor recurring bills, invoices, and utilities for all office locations to ensure timely payments.
• Coordinate closely with the Finance/Accounting department to submit approved
• invoices, billing statements, and receipts for processing.
• Maintain a well-organized digital and physical filing system for all financial documents, contracts, and payment records.
• Assist in reconciling monthly office expenses and flag any billing discrepancies to management

Secretarial, Hospitality & Executive Support

• Provide dedicated, day-to-day administrative and personal support to key managers and executives.
• Manage high-level executive logistics, including booking flights, securing accommodations, and arranging ground transportation.
• Coordinate executive dining requirements, such as placing food orders, managing
• restaurant reservations, and overseeing in-office meal deliveries.
• Maintain executive workspaces: Ensure the executive’s desk and meeting areas are kept pristine by clearing away food, trash, and used dish ware promptly after meals or meetings.
• Manage complex calendars, schedule appointments, handle sensitive email correspondence, and draft corporate documents/reports with high confidentiality.

Front Desk, Safety & Security Management

• Act as the primary point of contact for all incoming visitors, clients, and partners,
• ensuring a warm, professional welcome.
• Maintain office security: Strictly enforce office access controls by logging all guests, issuing visitor/building passes, verifying identities, and coordinating closely with building security or management.
• Monitor the reception area and office entry points to prevent unauthorized access and report any security incidents or hazards immediately.appropriately.
• Manage the main multi-line telephone system; screen, filter, and direct incoming calls

Office Operations & Supplies Management

• Monitor, procure, and maintain inventory for office supplies, pantry items, and
• equipment.
• Handle all incoming and outgoing mail, packages, and courier services.
• Oversee meeting room schedules, ensuring conference rooms are clean, organized, and properly equipped before executive meetings.
• Coordinate with housekeeping and external vendors to maintain overall office cleanliness and routine maintenance.
• Support HR and Admin during new hire onboarding by preparing workstations and welcome kits.

Qualifications:

• Graduate of Hospitality Management, Business Administration or any related field.
• With experience in hospitality, hotel, customer service, or administrative support is an advantage
• With a pleasing and professional personality.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.)
• Customer service-oriented and able to interact confidently with clients and guests.
• Can work independently and as part of a team.
• Willing to learn and take initiative in a fast-paced environment.
• Willing to perform other tasks as may be assigned.
• Must own a personal laptop and have a basic troubleshooting/computer skills.
• Willing to work on-site and follow assigned schedules.

Pay: Php20,000.00 - Php23,000.00 per month

Benefits:

• Opportunities for promotion
• Promotion to permanent employee

Application Question(s):

• Are you amenable working Independent Contractor?
• Do you have own Laptop?
• What is your current salary?
• What is your asking salary?
• How soon can you join?
• Are you amenable working fully onsite?

Education:

• Bachelor's (Required)

Experience:

• Administrative: 1 year (Required)
• Hospitality: 1 year (Required)
• Customer service: 1 year (Required)

Location:

• Muntinlupa (Required)

Willingness to travel:

• 100% (Required)

Work Location: In person