Admin Receptionist

Job Summary

We are looking for a professional, organized, and friendly HR Admin & Receptionist to manage front-desk responsibilities while providing administrative and HR support to ensure smooth daily office operations.

Key Responsibilities

Reception & Front Desk

• Welcome and assist visitors, clients, and employees professionally.
• Answer and transfer incoming calls and respond to general inquiries.
• Manage incoming and outgoing emails, couriers, and documents.
• Coordinate meeting rooms and appointments when required.

HR Administration

• Maintain and update employee records, files, and HR documents.
• Assist with onboarding and offboarding of employees.
• Prepare employment letters, forms, and other HR-related documents.
• Monitor employee attendance, leave, and biometric records.
• Assist with payroll-related documentation and employee information.
• Support visa, Emirates ID, insurance, and other employee administrative processes.
• Assist in preparing HR reports and maintaining confidential employee records.
• Coordinate with management and employees regarding HR requirements and company policies.

Office Administration

• Monitor office supplies and coordinate purchases when required.
• Assist with general office administration and documentation.
• Coordinate with building management, maintenance, and service providers.
• Support management with other administrative tasks as assigned.

Requirements

• Previous experience in HR administration, reception, or office administration.
• Good knowledge of Microsoft Office, especially Word and Excel.
• Good English communication and interpersonal skills.
• Professional appearance and positive attitude.
• Strong organizational and time-management skills.
• Ability to handle confidential information responsibly.
• Ability to multitask and work under pressure.
• UAE experience is an advantage.

Working Hours

Monday to Friday: 9:00 AM – 6:00 PM
Location: Dubai, UAE

Key Skills

• HR Administration
• Reception & Customer Service
• Employee Records Management
• Attendance & Leave Monitoring
• Microsoft Office
• Communication Skills
• Filing & Documentation
• Time Management
• Multitasking
• Confidentiality

Pay: AED5,000.00 - AED6,000.00 per month

Work Location: In person