Admin Receptionist

Admin/Receptionist

Location: DMCC, Dubai, UAE
Job Type: Full-time
Experience: 1–3 years

Job Description

We are looking for a professional, presentable, and well-organized Admin/Receptionist to join our team at our DMCC office in Dubai. The ideal candidate will be responsible for managing front-desk operations, coordinating meetings, maintaining office supplies, and providing general administrative support to ensure the smooth day-to-day functioning of the office.

Key Responsibilities

• Welcome and greet visitors, clients, and business partners professionally.
• Handle incoming calls, emails, enquiries, and visitor appointments.
• Schedule meetings, coordinate calendars, send meeting invitations, and manage meeting room bookings.
• Ensure meeting rooms are prepared and arrange refreshments when required.
• Maintain office stock, including stationery, pantry supplies, and other office essentials.
• Monitor inventory levels and coordinate the timely replenishment of office supplies.
• Maintain records of office purchases, invoices, deliveries, and supplier details.
• Coordinate courier services, document deliveries, and incoming and outgoing correspondence.
• Maintain an organised and professional reception area and meeting rooms.
• Coordinate with building management, maintenance teams, cleaning staff, and external service providers.
• Assist with filing, data entry, document preparation, and maintaining administrative records.
• Provide general administrative support to management and employees.
• Handle confidential information and documents with discretion.
• Perform other office administration duties as assigned by management.

Requirements

• Bachelor's degree or diploma in Business Administration or a related field is preferred.
• 1–3 years of experience in reception, office administration, or a similar role.
• Excellent communication and interpersonal skills in English.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organisational and time-management skills.
• Professional appearance, a pleasant personality, and a customer-service-oriented attitude.
• Ability to multitask, coordinate meetings, and manage office supplies independently.
• Previous experience in a corporate office in Dubai is an advantage.

What We Are Looking For

A proactive and responsible individual who can manage reception duties while efficiently handling meeting coordination, office stock, and daily administrative activities.

Work Location: In person