Admin - Rental

About the role

Chuan Ann Realty Sdn Bhd is seeking a dedicated Admin - Rental to join our dynamic residential leasing and property management team. This is a full-time position based in Tawau, Sabah. As Admin - Rental, you will play a crucial administrative role in supporting our rental operations, ensuring smooth transactions, and maintaining excellent service standards for both landlords and tenants. This position is fundamental to the efficiency of our leasing department and directly impacts the satisfaction of our clients and the success of our portfolio.

What you'll be doing

• Processing rental applications and conducting preliminary tenant screening to ensure quality tenant selection
• Preparing and finalising rental agreements, leases, and other contractual documentation in accordance with legal requirements
• Maintaining comprehensive and organised rental files, including tenant records, lease agreements, and correspondence
• Coordinating rental payments, generating invoices, and maintaining accurate financial records for rental properties
• Responding to tenant and landlord inquiries regarding lease terms, rental policies, and general property management matters
• Scheduling property inspections and coordinating viewing appointments for prospective tenants
• Preparing monthly or quarterly rental reports for landlords and management review
• Supporting the coordination of maintenance and repair requests from tenants and liaising with service providers
• Ensuring compliance with local rental regulations and property management standards
• Assisting with administrative tasks related to the renewal, amendment, or termination of rental agreements

What we're looking for

• Proven experience in rental administration, property management, or a similar administrative role within the real estate sector
• Strong organisational skills with the ability to manage multiple rental files and deadlines simultaneously
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with property management software
• Excellent written and verbal communication skills in English; additional languages such as Malay are advantageous
• Attention to detail and accuracy in data entry and document preparation
• Knowledge of local rental regulations and tenancy laws in Sabah
• Customer service orientation with the ability to handle inquiries professionally and courteously
• Ability to work independently and as part of a team in a fast-paced environment
• Basic understanding of financial record-keeping and payment processing
• Preferably, experience with tenant screening and lease preparation processes

What we offer

At Chuan Ann Realty Sdn Bhd, we value our team members and are committed to creating a supportive and professional work environment. We offer competitive remuneration, opportunities for career development within the real estate sector, and a collaborative workplace culture. We provide on-the-job training to ensure you succeed in your role, and we maintain a focus on work-life balance. Our team enjoys a supportive atmosphere where your contributions are recognised and valued. We welcome motivated individuals who are eager to grow their careers in the property management industry.

About us

Chuan Ann Realty Sdn Bhd is a professional residential leasing and property management company based in Tawau, Sabah. We specialise in connecting property owners with quality tenants and providing comprehensive property management services. With a commitment to excellence and integrity, we have established ourselves as a trusted name in the local real estate market. Our mission is to provide outstanding service to landlords and tenants whilst maintaining high standards of professionalism and accountability. We pride ourselves on our customer-focused approach and our dedicated team of professionals who are passionate about delivering exceptional results in the property management sector.

Apply now

If you are interested in this opportunity and believe you have the skills and experience we are looking for, we encourage you to submit your application. Please send your CV and a cover letter to Chuan Ann Realty Sdn Bhd. We look forward to hearing from you.