Admin (Scheduler)

JOB SUMMARY

This role is responsible for planning, coordinating, and maintaining operational schedules to ensure efficient utilization of company resources, personnel, and project timelines. The role involves organizing daily, weekly, and monthly schedules for operational teams, coordinating meetings and project activities, and ensuring smooth communication between departments.

KEY RESPONSIBILITIES

• Manage and coordinate daily, weekly, and monthly schedules for management, operational teams, and company resources to ensure efficient project execution.
• Coordinate meetings, appointments, and operational activities across departments to ensure alignment of project timelines and team availability.
• Liaise with clients, vendors, and internal teams to confirm schedules, update timelines, and communicate any adjustments required for project coordination.
• Prepare, maintain, and distribute scheduling reports, progress updates, and operational timelines to management and relevant stakeholders.
• Maintain an organized and accurate digital scheduling system, including calendars, planning tools, and project tracking systems.
• Monitor project schedules and identify potential scheduling conflicts, delays, or resource constraints, and proactively recommend solutions.
• Support the Operations & Engineering teams in planning manpower allocation, site visits, and project milestones to ensure efficient project workflow.
• Maintain proper documentation of schedules, meeting records, and operational planning materials for reference and reporting purposes.
• Provide administrative support related to scheduling activities, including documentation, follow-ups, coordination emails, and schedule confirmations.

REQUIREMENT

• Diploma or Bachelor’s Degree in Business Administration, Project Management, Operations Management, Engineering, or related field.
• Minimum 1–2 years of experience in scheduling, administrative coordination, operations planning, or related roles.
• Fresh graduates with strong organizational and coordination skills may be considered.
• Strong organizational and time management skills with attention to detail.
• Proficiency in Microsoft Office (Excel, Outlook, Teams) or scheduling tools.
• Ability to manage multiple schedules and priorities simultaneously.

BENEFITS

• Attendance allowance (RM100)
• Free SIM Card (50 GB data)
• Quarterly vouchers RM50 (food or groceries)
• Medical Claims up to RM1,000 per annum
• Performance Bonus

Pay: RM2,500.00 - RM3,300.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person