Admin (Scheduler)

JOB SUMMARY

The Scheduler is responsible for planning, coordinating, and maintaining operational schedules to ensure efficient utilization of company resources, personnel, and project timelines. The role involves organizing daily, weekly, and monthly schedules for operational teams, coordinating meetings and project activities, and ensuring smooth communication between departments. The Scheduler plays a key role in supporting operational efficiency by managing timelines, monitoring scheduling conflicts, and ensuring tasks are executed according to project plans.

KEY RESPONSIBILITIES

• Manage and coordinate daily, weekly, and monthly schedules for management, operational teams, and company resources to ensure efficient project execution.
• Coordinate meetings, appointments, and operational activities across departments to ensure alignment of project timelines and team availability.
• Liaise with clients, vendors, and internal teams to confirm schedules, update timelines, and communicate any adjustments required for project coordination.
• Prepare, maintain, and distribute scheduling reports, progress updates, and operational timelines to management and relevant stakeholders.
• Maintain an organized and accurate digital scheduling system, including calendars, planning tools, and project tracking systems.
• Monitor project schedules and identify potential scheduling conflicts, delays, or resource constraints, and proactively recommend solutions.
• Support the Operations & Engineering teams in planning manpower allocation, site visits, and project milestones to ensure efficient project workflow.
• Assist in tracking time management and operational planning to improve team productivity and project coordination.
• Maintain proper documentation of schedules, meeting records, and operational planning materials for reference and reporting purposes.
• Provide administrative support related to scheduling activities, including documentation, follow-ups, coordination emails, and schedule confirmations.