Admin Secretary

Company Description Agile Advisors is a sustainability-focused consulting firm that began operations in 2016 and has since expanded globally, with offices in the UAE, Oman, Saudi Arabia, Singapore and India. The team offers specialized expertise in sustainability across multiple sectors and geographies. Core services include sustainability reporting, strategy, and assurance, as well as carbon footprinting, carbon strategy, and related assurance services. Agile Advisors also supports clients with green building certifications such as LEED, ESTIDAMA, WELL, IGBC, and GRIHA, along with ISO management system implementation. Additional capabilities include environmental services (EIA, CEMP, PER, monitoring, modeling) and solar consulting, covering feasibility, design, and owner’s engineer roles.

We are seeking a highly organized and proactive Admin Secretary to provide administrative and secretarial support to the management team. The ideal candidate will be responsible for managing daily office operations, coordinating schedules, maintaining records, and ensuring smooth communication across departments.

Key Responsibilities

• Manage day-to-day administrative and secretarial activities.
• Handle emails, correspondence, phone calls, and internal communication.
• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain documents, reports, records, and databases.
• Assist management and team members with administrative requirements.
• Coordinate with clients, vendors, and internal departments as required.
• Maintain proper filing and document management systems.
• Prepare meeting minutes, presentations, letters, and other business correspondence.
• Support office operations, travel arrangements, and other administrative activities.
• Ensure timely completion of assigned administrative tasks.

Requirements

• Bachelor’s degree or diploma in Business Administration, Office Administration, or a related field.
• 2–5 years of experience in an administrative or secretarial role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Ability to manage multiple tasks and work effectively under deadlines.
• Professional attitude, attention to detail, and strong coordination skills.
• Previous experience in the UAE/GCC will be an advantage.