Admin Secretary

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating with internal and external stakeholders to ensure efficient time management
• Handling incoming and outgoing correspondence, including emails, letters, and telephone communications with professionalism and discretion
• Preparing and organising documents, reports, presentations, and meeting materials for senior management
• Maintaining filing systems and databases, both physical and digital, ensuring information is easily accessible and properly organised
• Coordinating office operations including supplies inventory, equipment maintenance, and facilities management
• Supporting the arrangement of business meetings, conferences, and travel logistics for executives
• Providing administrative support across multiple departments as required
• Managing confidential information with integrity and maintaining strict confidentiality agreements
• Assisting with general administrative tasks to support smooth office functioning

What we're looking for

• Proven experience as an administrative assistant, secretary, or similar administrative role within a professional office environment
• Excellent organisational and time management skills with the ability to manage multiple tasks and priorities simultaneously
• Strong written and verbal communication skills in English and Indonesian
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Exceptional attention to detail and accuracy in all administrative work
• Professional demeanour with the ability to maintain confidentiality and discretion when handling sensitive information
• Strong interpersonal skills and the ability to work effectively with people at all levels of the organisation
• Proactive approach with the ability to anticipate needs and work independently as well as collaboratively
• Experience with scheduling systems and database management is advantageous
• Flexibility and adaptability to changing priorities and business needs