Admin / Senior Admin Executive

As an Admin/Senior Admin Executive, you will deliver day-to-day office administration and support while building your capability in vendor management, procurement, facilities, audit and compliance. You will also provide cross-coverage for key administration functions, with opportunities to take on broader responsibilities, subject to performance and business needs.

Your responsibilities will include:
Manage office enquiries, mail, courier, visitors, pantry, stationery and inventory

Coordinate business travel, accommodation, visa arrangements and expatriate support

Manage staff access passes, parking, company vehicles, petrol cards, uniforms and employee vouchers

Process purchase orders, invoices and vendor payments

Support quotation exercises, price comparisons and expenditure monitoring

Coordinate maintenance and service visits, and follow up actions

Maintain vendor contacts, service records and contract-expiry information

Prepare documentation for audits, and compliance reviews

Maintain complete, audit-ready procurement and administration records

Support workplace safety, fire safety and emergency preparedness

Maintain confidential agreements and track expiry dates for timely follow-up

Show initiative in providing ideas and solutions to improve workplace processes

Perform other duties assigned by Management

Job Requirements

Diploma in Business Administration, Facilities Management or a related field

At least 5 years' experience in office administration, facilities coordination or workplace operations

Experience in procurement, vendor management, contracts, audit or compliance support

Able to work independently, manage competing priorities and stay composed under pressure

Strong judgement, integrity and attention to detail

Strong documentation, organisation and stakeholder-management skills

Good communication and interpersonal skills

Only shortlisted candidates will be notified.

At Konica Minolta, we are committed to providing equal employment opportunities to all qualified individuals regardless of race, religion, gender, national origin, age, marital status, disability, or any other characteristic protected by applicable laws. All employment decisions are based on merit, qualifications, and business needs.

Konica Minolta Business Solutions Asia is a leader in print and enterprise content management focusing on optimisation, productivity and information sharing via its broad range of office and production printing solutions and services. Backed by strong service standards and proficient support staff, Konica Minolta has won numerous awards and recognition, including placement in the Leaders Quadrant on the Gartner 2014 Magic Quadrant for Managed Print Services (MPS) and Managed Content Services (MCS). Konica Minolta, Inc. has also been named to the Dow Jones Sustainability World Index for four years in a row.

In line with our business expansion plans, we are now seeking highly dynamic and dedicated individuals to join our team.

Join us in bringing forth solutions that will transform working styles!