Admin, Service Support

Job Responsibilities:

• Provide day-to-day administrative support to the service team.
• Prepare, maintain and organize service-related documents, quotations, reports, records and correspondence.
• Support the preparation and processing of Purchase Requisitions (PR), Purchase Orders (PO), invoices and other service-related administrative documents.
• Assist with document control, filing and maintaining proper and up-to-date service records for easy reference and retrieval.
• Assist the service team in coordinating and following up on service jobs, including tracking job status, required parts, documentation and outstanding works.
• Prepare CIPL (Commercial Invoice & Packing List) and coordinate with the Warehouse Department on packing, documentation and shipping arrangements.
• Liaise with the Purchasing Department on purchase requests, order status, parts availability and supplier/vendor coordination.
• Coordinate with the Finance Department on invoicing, payment-related documentation and other service administrative matters.
• Support the service team in coordinating communication and information flow between the Turbine Service Department, Purchasing, Finance, Warehouse, customers and suppliers/vendors.
• Perform any other duties and responsibilities as assigned by the management from time to time.

Qualifications:

• Diploma or equivalent qualification in Business Administration, Management, Office Administration or a related field.
• Fresh Graduates are encouraged to apply.
• 1-2 years of related experience will be an added advantage.
• Experience in a service-related environmentwill be an added advantage.
• Proficient in Microsoft Office, particularly Microsoft Word and Excel.
• Good written and verbal communication skills
• Good coordination and interpersonal skills, with the ability to liaise effectively with internal departments and external parties.
• Able to manage multiple administrative tasks, prioritize work and meet deadlines.
• Well-organized, systematic and detail-oriented in handling documents and records.
• Responsible, proactive and able to follow up on assigned tasks independently.
• Able to work effectively both independently and as part of a team.