Admin Specialist (Chinese speaking)

Admin Specialist (Chinese Speaking)

Role Purpose

To serve as a core bilingual communication bridge between Chinese and Thai employees while efficiently managing daily factory administration, employee welfare (transportation, meals, and benefits), and office operations. This role ensures smooth general workflows, accurate documentation, and effective support for facility management, financial processing, and cross-cultural coordination within the factory.

Job Description

1. Chinese - Thai Coordination

• Act as a bridge between Chinese and Thai employees for daily work and general matters inside the factory.
• Translate basic documents, messages, or content between Chinese and Thai to ensure clear communication and mutual understanding.

2. Factory Welfare & Facilities Management

• Employee Transportation: Manage the employee shuttle service, create vehicle schedules, and coordinate with drivers and users.
• Employee Meals: Oversee, manage, and closely coordinate with food service providers or the canteen.
• Employee Benefits: Handle employee benefit claims (e.g., social security, group insurance, and others) and coordinate with relevant departments.

3. Admin & Financial Support

• Process expense claims in accordance with company regulations and prepare all required supporting documents.
• Handle incoming and outgoing office documents, correspondence, and maintain the office supplies inventory.
• Prepare reports and keep HR and office filing systems up to date.

4. Office Administration

• Oversee the purchasing and distribution of office supplies.
• Maintain overall order and cleanliness in the office.
• Coordinate with external vendors, such as cleaning staff, maintenance teams, and courier services.
• Welcome guests and business visitors in a professional manner.
• Support other general administrative tasks as assigned.

Job Qualifications

• Any gender (New graduates are welcome!).
• Bachelor's degree in any field (Degree in Chinese, Management, or HR is a plus).
• Good command of Chinese and Thai for smooth communication.
• 0-3 years of experience in Admin, HR, coordination, or translation.
• Factory experience or facility/welfare management background is a plus.
• Service-minded, flexible, good at problem-solving, and strong in coordination.
• Proficient in basic Microsoft Office (Word, Excel).