Admin Specialist

Key Responsibilities

• Manage expatriate accommodation, including property sourcing, viewing, lease negotiation, contract management, repairs, and move-in/move-out coordination.
• Oversee rental, utilities, internet, deposits, renewals, and other property-related payments and documentation.
• Coordinate expatriate relocation and local administrative arrangements, including bank account opening, SIM/mobile services, accommodation, and other settling-in requirements.
• Coordinate with accredited agencies on work visa, AEP, 9G visa renewals, and other immigration-related applications; maintain accurate records and monitor renewal timelines.
• Manage expatriate clearance and property handover, including utility settlement and deposit reconciliation.
• Coordinate business travel information for expatriates, including verification of approved Travel Requests and maintenance of per diem records.
• Provide timely administrative support to expatriates and coordinate with internal departments, property management, agencies, and external service providers to resolve issues.
• Maintain accurate expatriate administration records and ensure all related processes and documentation are completed on time and in compliance with company requirements.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or related field.
• At Least 2 year of experience in administrative support, travel coordination, or a similar role.
• Experience in flight/hotel booking and travel arrangements is preferred.
• Basic knowledge of vehicle rental, fuel claims, and expense documentation.
• Proficient in Microsoft Office, especially Excel.
• Good communication and coordination skills with employees, departments, and external vendors.
• Detail-oriented, organized, responsible, and able to follow up on multiple tasks.
• Good English communication skills, both written and verbal.
• Able to work independently and handle routine administrative tasks efficiently