Admin Specialist

About the role

As an Admin Specialist, you will play a crucial role in ensuring the smooth and efficient operation of our administrative functions. You will be responsible for managing a diverse range of administrative tasks that directly support the productivity and success of our organisation. This position is essential to maintaining organisational excellence and supporting our team across all departments.

What you'll be doing

• Managing and organising administrative schedules, appointments, and meetings for key personnel
• Preparing, editing, and maintaining comprehensive administrative documentation and records
• Coordinating correspondence and ensuring timely communication across all departments
• Managing office supplies inventory and placing orders as needed
• Processing administrative requests and handling routine queries from staff and external contacts
• Supporting the coordination of events, meetings, and office activities
• Maintaining filing systems and ensuring accurate record-keeping and data management
• Liaising with internal departments and external stakeholders to facilitate smooth operations
• Assisting with general administrative duties as required to support business operations
• Utilising office software and systems to create reports and maintain databases

What we're looking for

• Proven experience working in an administrative role, ideally within a healthcare or professional services environment
• Strong organisational and time management skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills in English and local languages
• Proficiency with Microsoft Office Suite and other standard office software applications
• Meticulous attention to detail and accuracy in all administrative work
• Ability to work independently and as part of a collaborative team
• Professional demeanour and excellent customer service orientation
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately
• Problem-solving skills and a proactive approach to identifying process improvements
• Flexibility and adaptability in a fast-paced work environment