Admin Specialist

We are looking for a reliable and detail-oriented Administrative Specialist to support the daily operations of our overseas office. This role is responsible for a wide range of administrative and logistics tasks, ensuring the office runs smoothly and efficiently. The ideal candidate is proactive, well-organized, and comfortable handling multiple tasks in a fast-paced environment.

Key responsibilities

• Maintain a clean, organized, and well-functioning office environment
• Manage office supplies, equipment, and inventory; handle procurement as needed
• Oversee the use and safekeeping of company seals and important documents
• Handle general administrative and logistics support
• Collect, review, and organize invoices and receipts for administrative expenses
• Prepare and submit reimbursement requests in accordance with company policy
• Maintain accurate records of all administrative expenditures
• Liaise with property management, service providers, and vendors to ensure smooth office operations
• Follow up on maintenance, repairs, and other facility-related issues
• Provide administrative support to the headquarters as needed

About you

• Bachelor's degree or equivalent experience preferred
• 1–3 years of administrative or office management experience
• Strong organizational and time-management skills
• Good communication skills
• Proficiency in Microsoft Office (Excel, Word, etc.)
• Ability to work independently and handle multiple priorities
• Experience in a multinational or overseas office environment (preferred)
• Familiarity with local vendors, property management, and procurement processes (preferred)
• Basic accounting or expense management knowledge (preferred)