Admin Specialist

Admin Specialist

Why Join FazWaz?

FazWaz is a leading Proptech company in the real estate industry, representing clients globally in various sectors including residential, off-plan, resort properties, luxury leasing, and vacation rentals. Our unique approach to the business combines technology and collaboration to provide the best experience for both agents and clients.

With a network of global resources including a support team, listing team, sales leaders, and cutting-edge technology divisions, FazWaz has closed over $5 billion in real estate transactions since 2016 and recently joined the Lifull Connect family who own & operate the largest network of property portals globally (180 million monthly visitors!)

Role & Responsibilities

Administrative & Office Management

• Champion the maintenance and management of office facilities, equipment, and infrastructure to ensure a safe, efficient, and well-functioning workplace, proactively identifying improvements and addressing operational needs.
• Manage General Affairs including office supplies, utilities, vendor management, and contract renewals.
• Lead procurement processes: source, negotiate, and secure goods and services at the best value, ensuring timely delivery and quality.
• Maintain and oversee MSID (Master Supplier/Inventory Data) to ensure vendor records, office assets, and procurement information are accurate and up to date.
• Coordinate with Finance on invoices, expense claims, and administrative cost tracking, ensuring accuracy and timeliness.
• Champion document management by maintaining structured filing systems (digital & physical) for contracts, documents, and administrative records.
• Support health, safety, and emergency protocols (fire drills, safety checks, contingency planning), proactively identifying potential risks.
• Track and manage administrative budgets (office expenses, procurement spend, GA costs) to ensure cost efficiency and financial control.
• Coordinate company events, meetings, and travel arrangements, ensuring smooth logistics and positive experiences.
• Oversee IT & office asset management (laptops, software licenses, access cards, office equipment), ensuring availability and proper maintenance.
• Monitor and manage service providers, including cleaners, security, pantry, courier, and transportation, ensuring quality, compliance, and efficiency.
• Provide HR administrative support for payroll input, benefits administration, and policy communication.
• Assist with employee engagement activities, training logistics, and HR projects.

Continuous Improvement & Reporting

• Support process improvements in both admin and HR functions to enhance efficiency and reduce manual work.
• Prepare simple reports and trackers (e.g., procurement expenses, headcount, leave utilization, budget vs actual) for management review.
• Develop a working knowledge of internal systems (HRIS, accounting tools, project management platforms).

Skills & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–4 years of experience in HR, administration, or office management roles.
• Good knowledge of Thai labor laws and HR best practices.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency in MS Office / Google Workspace; familiarity with HRIS or payroll systems is a plus.
• Excellent communication skills in Thai and English.
• Problem-solving mindset with high attention to detail and confidentiality.

What We Offer

• 5 days work week, 9AM – 6PM
• 15 days of paid annual vacation
• Onsite job
• Fast-moving startup environment and multinational environment
• Inspiring culture with casual dress code, happy hours, and more
• Career opportunities and ability to grow into different roles with.

Our Company Values

At FazWaz, our values define how we sell, serve, and succeed — both for our clients and as a team. They guide how every agent shows up, builds trust, and drives results with integrity.

💪 OWN IT

Take full ownership of your pipeline and performance. Respect every lead, follow up diligently, and deliver on what you commit — because results start with responsibility.

🤝 CLIENTS FIRST

Put clients at the heart of every action. Understand their needs, act in their best interest, and build relationships based on trust — not just transactions.

💡 SOLUTIONS DRIVEN

Challenges are part of the job — but we face them with creativity and focus. Find solutions, not excuses, and turn obstacles into opportunities for success.

🧩 STRONGER AS ONE

We win together. Share knowledge, collaborate across teams, and support each other to achieve bigger goals than any of us could alone.

🚀 DREAM BIG

Aim high and keep growing. Set bold goals, stay curious, and keep learning — because every success story starts with ambition.