Admin Specialist

Duties and Responsibilities:

• Calendar & Travel: Manage executive calendars, schedule meetings, book conference rooms, and arrange travel itineraries.

• Communication: Answer phone calls, direct inquiries, reply to emails, and act as a primary liaison for clients, staff, and vendors.

• Documentation & Data: Maintain physical and electronic filing systems, update databases, and draft reports, memos, or presentations.

• Finance & Procurement: Process invoices, track expense reports, handle basic bookkeeping, and order office supplies or equipment.

• Order office supplies and manage inventory

• Coordinate maintenance, repairs, and general upkeep of office facilities to engineering department

• Serve as a point of contact for internal and external communications.

• Draft, proofread, and edit correspondence, reports, and presentations.

• Manage calendars for availability of conference and meeting room for appointments, meetings, and events.

• Prepare meeting agendas and take minutes during meetings.

• Ensure that all employees signed the accountability form for all items issued by the company

• Other tasks that may be assign with HR and Admin Manager.