Admin Specialist - Procurement

We are looking for an Admin Specialist – Procurement to support the company’s purchasing and administrative procurement activities. The role will assist in sourcing suppliers, processing purchase requests and orders, monitoring deliveries, maintaining procurement records, and coordinating with internal departments and vendors.

Key Responsibilities

• Process purchase requests, purchase orders, and other procurement documents.
• Source and coordinate with suppliers for quotations, pricing, availability, and delivery schedules.
• Compare supplier quotations and assist in selecting cost-effective options.
• Monitor purchase orders and ensure timely delivery of requested items.
• Coordinate with suppliers regarding order status, discrepancies, and concerns.
• Maintain accurate procurement records, supplier files, and purchasing documentation.
• Assist in monitoring inventory and replenishment requirements for office and branch supplies.
• Coordinate with Finance, Admin, Operations, and other departments regarding procurement needs.
• Ensure procurement transactions follow company policies and approval procedures.
• Prepare procurement reports and other administrative reports as needed.
• Perform other administrative and procurement-related tasks assigned by the supervisor.

Qualifications

• At least 1 year of experience in procurement, purchasing, or related administrative work.
• Experience in supplier coordination, quotation canvassing, and purchase order processing.
• Good communication and negotiation skills.
• Organized and detail-oriented with good record-keeping skills.
• Proficient in Microsoft Office, particularly Excel.
• Able to coordinate with multiple suppliers and internal departments.
• Experience in the pawnshop, retail, financial services, or branch-based operations industry is an advantage.