Admin Specialist/Lead(A57926)

职位描述：

The Role

As an Admin Specialist/Lead (based in Shanghai), you'll be the operational backbone of our international footprint. You'll own the day-to-day running of our offices across regions, drive cross-border communications, orchestrate company-wide events, and shape the employee experience for a distributed team. This is a hands-on individual contributor role with significant scope and direct exposure to leadership.

What You'll Own

1. Global Workplace Operations

• Manage end-to-end facility operations across all offices: lease management, office moves, renovations, daily upkeep.

• Own relationships with landlords, property managers, building vendors, and service providers across regions.

• Manage office budgets, procurement, and cost optimization across locations.

• Ensure compliance with local workplace regulations, safety standards, and insurance requirements.

• Coordinate IT and facilities integration for new office setups and expansions.

2. International Communications & Coordination

• Serve as the central coordination point between regional offices, time zones, and HQ.

• Facilitate clear, timely information flow across regions (announcements, policy rollouts, operational updates).

• Support leadership with cross-border scheduling, travel coordination, and internal communications.

• Translate and adapt company-wide initiatives for local cultural contexts.

3. Company Events & Engagement

• Plan and execute company-wide events: include but not limited to all-hands meetings, annual offsites, team-building activities, milestone celebrations, holiday events.

• Lead the event calendar end-to-end: budgeting, vendor sourcing, logistics, on-site execution.

• Partner with HR and leadership on culture-building initiatives across regions.

• Evaluate event ROI and continuously improve the experience.

4. Employee Experience

• Design and improve the end-to-end employee journey: from first-day setup and onboarding logistics to ongoing workspace needs.

• Act as a trusted point of contact for employees on admin, facility, and workplace questions.

• Drive initiatives that improve employee satisfaction, well-being, and sense of belonging.

• Gather employee feedback on workplace and admin services, and turn insights into action.

5. Vendors, Procurement & Tools

• Manage admin vendor portfolio globally: sourcing, contract negotiation, performance reviews.

• Own admin-related tools and systems (asset management, office access, travel & expense platforms).

• Establish admin SOPs and playbooks that scale across regions.

职位要求：

Must-have

• At least 5+ years of experience in admin, workplace, or operations roles, with at least 1 year covering multiple offices or regions.

• Proven track record managing office operations, vendor relationships, and budgets across countries.

• Strong project management skills

• fluent Chinese and English

• Comfortable working across time zones and cultures; high cross-cultural sensitivity.

• Self-starter who thrives with ambiguity and owns outcomes end-to-end.

Nice to have

• Experience in a fast-growing tech / startup environment.

• Hands-on experience with tools like Notion, Slack / Feishu Lark, expense management, and asset management systems.

• Exposure to basic HR operations (onboarding logistics, employee insurance coordination).

What You'll Get

• Direct ownership of our global workplace and employee experience strategy.

• High visibility with the leadership team.

• A culture that values speed, ownership, and care for our people.

• Competitive compensation and benefits.