Admin Staff

About the role

The Office Staff is responsible for providing efficient administrative and clerical support to ensure the smooth, organized, and effective day-to-day operation of the company. The position handles office documentation, data encoding, filing, coordination, correspondence, monitoring of office supplies, and preparation of administrative reports.

Key responsibilities

• Perform daily administrative and clerical tasks assigned by the immediate supervisor
• Prepare, encode, print, scan, photocopy, and organize company documents
• Maintain an orderly and systematic filing system for physical and electronic records
• Prepare letters, memoranda, reports, forms, and other administrative documents
• Receive, organize, distribute, and monitor incoming and outgoing documents
• Encode and update company information, records, and administrative data accurately
• Prepare daily, weekly, and monthly administrative reports as required
• Monitor the availability and usage of office supplies and materials
• Coordinate with Production, Sales, Accounting, Operations, and other departments regarding administrative requirements
• Handle telephone calls, emails, messages, and other office communications

About you

• Bachelor's Degree graduate in Business Administration, Office Administration, Management, or any related field
• Preferably with at least 1 year of relevant experience in office administration or clerical work
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint
• Good data encoding, document preparation, filing, and report-writing skills
• Strong organizational and time-management skills
• Excellent attention to detail
• Good written and verbal communication skills
• Strong coordination and follow-up skills
• Ability to work independently and as part of a team
• Ability to manage multiple tasks and meet deadlines