Admin Staff

Key Duties and Responsibilities

1. Certification & Sticker Management (Primary Focus)

• Database Tracking: Encode billing statement numbers, billing dates, and certificate usages (for equipment, operators, and lifting gears) accurately into the Decal Sticker Tracker database on Google Drive.
• Asset Auditing: Monitor and audit the usage of decal stickers. Prepare and submit weekly and monthly reports of unused stickers to management.
• Document Processing: Handle the watermarking process for Head Office and branch checklists. Scan generated certificates and maintain secure digital backups.
• Client Distribution: Manage the workflow of releasing certificates and stickers to the operations team. Send advanced copies of certificates to clients via email after verifying their account balance status.

2. Operations & Branch Logistics Support

• Operations Logistics: Release required technical supplies (such as gloves, lifting tags, paint, and NDT) to the field operations team as needed.
• Branch Coordination: Consolidate required office and operational supplies for regional branches (e.g., Cebu, CDO) and prepare them for LBC delivery.
• Fleet Support: Handle quarterly scheduling and service appointment requests for company vehicles and Preventive Maintenance Sequences (PMS).

3. Basic Accounting & Vendor Admin

• Data Encoding: Match and encode Service Invoice numbers into the operations database at the end of each day.
• Accounts/Billing Support: Request accounting and finance supplies (SI, OR, CV) from management.
• Statements of Account: Pull and generate Statements of Account (SOA) for annual insurance and monthly corporate utility/postpaid accounts to ensure timely payments.

4. General Clerical Tasks

• Carry out day-to-day office administrative duties including answering phones, photocopying documents, and maintaining physical files.

Skills and Qualifications

• Experience: 1–3 years of proven experience in a database-heavy administrative or backend operations role.
• Technical Skills: Advanced proficiency in data entry, Google Drive suite (Google Sheets), and internal operations databases.
• Analytical Skills: Strong auditing capabilities with an eye for detail when verifying client accounts and reconciling inventory numbers.
• Organization: Ability to handle varying task frequencies ranging from daily data entry to monthly and annual reporting schedules.
• Communication: Professional email and phone etiquette for interacting with internal team operations, regional branches, and clients.

Job Type: Full-time

Pay: From Php18,000.00 per month

Work Location: In person