ADMIN STAFF

Kaitliana Trading Corporation, an affiliate of RD8 Builders Corporation, is looking for an organized, detail-oriented, and reliable Admin Staff to join our Administrative Unit.

In this role, you will be responsible for handling day-to-day office operations, encoding expenses, processing payment requests, preparing progress and collection reports, and managing essential contract and vehicle registration files.

About the role

You will be responsible for handling day-to-day office operations, encoding expenses, processing payment requests, preparing progress and collection reports, and managing essential contract and vehicle registration files.

Key responsibilities

• Process Requests for Payments (RFPs) accurately and in a timely manner
• Encode and monitor project expenses and compile regular project expense summaries
• Prepare, generate, and track collection reports for departmental operations
• Monitor ongoing project progress and prepare periodic project summary reports
• Compile, generate, and submit regular administrative and operational reports to Management
• Organize, file, and maintain administrative records, reports, and documentation
• Assist in managing, storing, and tracking purchase contracts and agreements
• Ensure the strict safekeeping and proper maintenance of original vehicle registration documents and official attachments
• Monitor stock levels, track inventory, and handle the purchasing of office supplies to support overall office operations
• Perform other administrative and operational duties assigned by the Department Manager and Management

About you

• Graduate of any 4-year degree course
• Experience in general administration, data encoding, or clerical operations is an advantage
• Computer literate with strong proficiency in data entry, MS Office (Excel, Word), reporting, and document management
• Accurate and precise attention to detail
• Excellent interpersonal and communication skills (oral and written)
• Ability to work effectively in a fast-paced environment, multi-task, and handle pressure
• Strong problem-solving ability to navigate complex administrative situations efficiently

About us

Kaitliana Trading Corporation, an affiliate of RD8 Builders Corporation.