Admin Supervisor - Business Permit and Licensing

Job Summary

The Admin Supervisor – Business Permit and Licensing will oversee the company’s business permit, licensing, and regulatory documentation requirements for pawnshop branches. The role ensures that permits and licenses are secured, renewed, monitored, and properly documented in compliance with local government and regulatory requirements.

Key Responsibilities

• Supervise and monitor business permit and licensing requirements for all assigned pawnshop branches.
• Manage the application, renewal, amendment, and maintenance of business permits and licenses.
• Coordinate with LGUs, government agencies, and other regulatory offices regarding permit and licensing requirements.
• Monitor expiration dates and ensure timely renewal of permits to avoid penalties or operational disruptions.
• Maintain an updated database and organized records of permits, licenses, certificates, and related documents.
• Coordinate with branch teams and internal departments to gather required documents and information.
• Review documentary requirements and ensure completeness and accuracy before submission.
• Monitor compliance with local ordinances and government requirements affecting branch operations.
• Prepare status reports, trackers, and updates on permit and licensing applications and renewals.
• Handle issues, deficiencies, notices, and follow-ups related to permits and licenses.
• Supervise administrative staff involved in permit processing and related government transactions.
• Support branch expansion or opening activities by coordinating required permits and licenses.
• Ensure proper filing and safekeeping of original permits and regulatory documents.

Qualifications

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• At least 3 years of experience in business permits, licensing, government transactions, or administrative operations.
• Supervisory experience is preferred.
• Experience handling permits and licenses for multiple branches or locations is an advantage.
• Experience in the pawnshop, retail, financial services, or other branch-based industries is highly preferred.
• Familiarity with LGU business permits, Mayor’s Permit, Barangay Clearance, BIR registrations, and other government requirements.
• Strong coordination, follow-up, documentation, and organizational skills.
• Willing to coordinate with government offices and conduct field transactions when required.
• Proficient in Microsoft Office, particularly Excel for monitoring and tracking.