Admin supervisor

Company: Galaxy Data Center
Location: Raffles Place, Singapore
Employment Type: Full-Time
Performance Bonus: 2 months onwards, subject to company and individual performance

About the Role

Galaxy Data Center is seeking a highly professional, proactive, and service-oriented Senior Executive Assistant to provide dedicated support to our CXO and Senior Management Team.

This trusted position requires excellent organisational skills, strong business acumen, discretion, and the ability to work effectively in a fast-paced international environment.

Key Responsibilities

• Manage complex executive calendars, appointments, and business schedules.
• Coordinate domestic and international business travel, including flights, hotels, visas, and detailed itineraries.
• Accompany senior management on overseas business trips when required.
• Organise executive meetings, prepare relevant materials, record minutes, and follow up on action items.
• Coordinate meetings with clients, investors, business partners, and government authorities.
• Arrange VIP visits, executive receptions, business dinners, and corporate hospitality events.
• Liaise with internal teams and external stakeholders to ensure smooth execution of business activities.
• Handle confidential documents and sensitive information with the highest level of discretion.
• Support office administration, procurement, and daily executive operations.
• Anticipate executives’ needs and respond promptly to changing priorities.

Requirements

• Singapore Citizen or Singapore Permanent Resident (PR).
• Diploma or bachelor’s degree preferred.
• Minimum 5 years of experience supporting C-level executives, or senior management.
• Excellent command of English, with native or near-native Mandarin communication skills.
• Strong understanding of Chinese business culture, etiquette, and executive communication styles.
• Exceptional organisational, coordination, and problem-solving abilities.
• High level of integrity, professionalism, and discretion when handling confidential matters.
• Strong interpersonal skills with a polished and professional presence.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Willing and able to travel internationally at short notice.

Preferred Experience

Candidates with experience supporting CXOs, founders, or senior executives in the following industries will be highly regarded:

• Multinational corporations
• Technology companies
• Chinese enterprises
• Investment firms
• Family offices
• Fast-growing businesses

What We Offer

• Performance bonus of two months or more
• Five-day work week, Monday to Friday
• Office located in the heart of Singapore at Raffles Place
• Regional and international business travel opportunities
• Direct exposure to the CEO and senior leadership
• Long-term career development within a fast-growing international organisation

How to Apply

Interested candidates are invited to submit an updated English resume to:

Email: [email protected]
Website: www.galaxy-dc.com

Join our team and contribute to building the future of digital infrastructure.