Admin Supervisor

Key Responsibilities

• Coordinate daily administrative and office activities to ensure smooth operations.
• Maintain accurate and organized company records, documents, files, and correspondence.
• Handle incoming and outgoing correspondence, emails, and administrative communications.
• Support the arrangement of meetings, appointments, events, and company activities.
• Prepare administrative reports, documents, schedules, and presentations as required.
• Monitor office supplies, equipment, and other administrative resources and arrange replenishment when necessary.
• Coordinate company vehicles, drivers, office facilities, and other administrative services when required.
• Assist with travel arrangements, accommodation, transportation, and logistics for employees and visitors.
• Support employee onboarding and other administrative processes.
• Liaise with internal departments, suppliers, service providers, and government authorities on administrative matters.
• Ensure company offices and facilities are maintained in a clean, safe, and professional condition.
• Maintain confidentiality of company and employee information.
• Monitor administrative expenses and support proper documentation of expenditures.
• Assist management with other administrative and logistical duties as assigned.

Qualifications & Requirements

• Diploma or Bachelor’s Degree in Business Administration, Human Resources, Public Administration, Management, or a related field.
• 4 + years of relevant administrative experience , preferably in a company, factory, FMCG, logistics, or industrial environment.
• Good knowledge of office administration and document management.
• Good computer skills, particularly Microsoft Office (Word, Excel, and PowerPoint).
• Strong organizational and time-management skills.
• Good communication skills in English and/or Swahili .
• Ability to coordinate multiple tasks and work under pressure.
• Strong interpersonal and problem-solving skills.
• High level of integrity, confidentiality, reliability, and professionalism.
• Ability to work effectively with different departments and employees.
• Willingness to work flexible hours when required.

Key Competencies

• Administration & Organization
• Communication Skills
• Coordination & Follow-up
• Problem Solving
• Teamwork
• Time Management
• Attention to Detail
• Integrity & Confidentiality