Admin Supervisor

• Bachelor's Degree in Business Administration, Management, Human Resource Management, Office Administration, or related field.
• At least 5 years of relevant experience, preferably in a manufacturing or PEZA-registered company.
• Knowledgeable in PTO, Business Permit, PEZA, AEP, VISA, DENR/EMB, and PCO requirements.
• Experience in administration, facilities, permits/compliance, transportation, inventory, and service provider coordination, preferably in a manufacturing or PEZA-registered company.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• Manage daily administrative operations, office systems, facilities, utilities, and support services like shuttle and security management.
• Oversee processing and renewal of PTO, Business Permit, PEZA, FSIC and other government permits/licenses.
• Process AEP and VISA applications/renewals and other requirements for expatriate employees.
• Handle company shuttle scheduling, coordination with drivers and third-party transportation providers.
• Manage office supplies and materials, including inventory control, issuance, and monitoring.
• Responsible for issuance of company uniform and ID, locker issuance and monitoring.
• Responsible for arranging and coordinating flight booking for expatriates and local employees, as needed.
• Supervise facility maintenance, company vehicles, security, housekeeping, and other administrative services.
• Ensure compliance with 5S, safety, security, environmental, and regulatory requirements, including DENR/EMB, LLDA and PCO-related activities.
• Coordinate company events, CSR activities, and employee engagement programs.
• Supervise and support administrative staff; handle manpower coordination, work assignments, and administrative concerns.
• Responsible for managing and coordinating visitors’ management, including auditors, customers and other guests such as food preparation, shuttle transportation, accommodation and other logistical requirements.
• Coordinate with management, government agencies, contractors, and service providers; prepare necessary reports and recommendations.
• Manage administrative budget and expenses; monitor costs and ensure proper utilization of resources.
• Support customer audits, certification audits, internal and external audits, and other compliance activities.
• Perform administrative errands and other duties as assigned, including people handling and operational support.
• Perform other tasks and responsibilities that may be assigned by the immediate superior and Top Management.

Job Type: Full-time

Work Location: In person